You should create a stock item for each new model / colour combination that you will supply. This enables you to have detailed sales history for each unit when creating purchase orders (forward ordering).
To create the item record for a new unit:
•Select Items, then Stock, then New (this should show the ‘New Item’ screen)
•Select the Type of Item. In this case New Units
•The system will prompt you to select a Model Template. If the Model is not in the Model Templates you can create a new one. Make sure the Model has the correct Unit Type so the correct fields and headings are displayed
•Once the template has been selected you can confirm the re-order criteria and other details for the stock item. Make sure the Item type is set to ‘Unit – New’ and the Model is shown in the box below.
•The Item Look-up number will default to a format such as .N(Model)(Colour) eg: ‘.NCBR600RED’ so you can find units easily in sales by typing .N and the first few letters of the model
•Select Save when you finished entering details.
•You can then create a Purchase Order for Unit stock items and the individual unit details are entered when ‘Receiving’ the Purchase Order. See Items – Purchase Orders
Tip - Setup your Model Templates and Unit types first, you only have to do once for each model and it makes data entry much quicker. Note: Used units are different – see separate section.