Users find it very useful to create a printed "Accounts book" that can be used as a physical record of your accounts.
We have found a Ring Binder with 10 dividers work best for this. This can also provide a quick reference of the accounting information for both you and your accountant. Where it says Period this is normally the period for each VAT / GST return so you can match the figures to the list of transactions.
These are the recommended sections and the reports to go in them
1.Opening Balances - Last year Balance sheet and /or Stock, Debtors, Creditors etc (For the start of the year)
2.Sales Invoices - Accounts / Tax Reports / Sales by Inv (Each period - Plus summary by month for the year)
3.Sales Used Units Stock book (If applicable) - Accounts / Tax Reports / Used units sold (Each period)
4.Purchases by Nominal - Accounts / Tax Reports / Purchases by Nominal (For each period + Total for Year)
5.Business Activity Statements / VAT Returns - Accounts / BAS (AU) or VAT return (UK) (For Each period)
6.Reconciliation Reports - Accounts / Reconcile / List (For each account for each period or for the year)
7.Management Reports - Any other reports eg: Sales by Group / Category
8.Closing Balances - Stock, Debtors, Creditors etc (For the end of the year - Also put copy in the next year folder)
9.Profit and Loss - Accounts / Profit and Loss by Date (For the total Year)
10.Balance Sheet - Accounts / Balance sheet (For that Year - Also put copy in the next year folder)