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What to do and when

What to do and when

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What to do and when

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Each Day

Sell and receive sales payments as they happen

Enter Purchases and make purchase payments as they are received


At End of Period (Normally each day)

Select Close batch and produce the report

If any payment method amount is Under or Over work out what has happened and make any adjustments

Check the Debtors figures to ensure no mistakes have been made on Payments or Account invoices

If possible close the batch again after any adjustments have been made (so not confused with next day)

Enter Bankings for each payment method

Make sure In-Hand balances are correct (as on Accounts summary screen)


At end of each Tax period (Normally each Quarter)

Make sure accounts (eg: Bank Balance) are reconciled. Print reconciliation report with Opening and Closing balances

Print Aged Debtors and Aged Creditors and confirm entries are correct

Produce accounting reports for Sales, Purchases and Used Unit Scheme

Check for errors especially GST on purchases. If changes made re-print

When confirmed print off BAS Report and submit

Recommended - Enter reports in appropriate section of an Accounts file


At end of each P&L period (Normally each Year)

At end of last day produce lists of certain closing balances hard to reproduce eg: Parts in Store, Parts in Repairs, Parts in SalesOrders

Get everything up to date

Do End of Tax period items as above

Produce other closing balance reports eg: Units in stock, Debtors, Creditors

Run the Year End Procedure (See Accounts / Maintenance)

Produce Profit and Loss and Balance sheet reports for the year

Make sure the opening balances for the new financial year are correct

Recommended - Enter reports in appropriate section of an Accounts file